Often, eDiscovery data is spread across multiple vendors and outside counsel, each following its own processes and protocols. This distribution leads to redundant tasks, inconsistent practices, and a heightened risk of data loss or breaches. Without a centralized approach, corporate legal teams struggle to maintain control over their data, increasing the potential for costly errors and inefficiencies.
The lack of centralization also introduces significant security risks. As data is managed across disparate platforms, each with varying security protocols, the likelihood of unauthorized access, breaches, and compliance violations grows. Ensuring consistent data protection becomes nearly impossible when data is scattered across multiple vendors, leaving corporate legal teams vulnerable to both external threats and costly regulatory penalties. These security concerns add to the unpredictability of budgeting for eDiscovery, as unexpected incidents can result in massive, unplanned expenses.
Financial strain is another inevitable consequence of decentralized eDiscovery management. Without a unified system to streamline workflows and monitor costs, legal departments frequently experience budget overruns that are difficult to justify or predict. Inefficiencies and redundancies abound as workstreams are duplicated or poorly coordinated across vendors. The absence of standardization not only drives up costs but also reduces productivity, forcing teams to dedicate time and resources to managing inefficiencies instead of focusing on strategic objectives.
Ultimately, the fragmented approach to eDiscovery management results in a lack of visibility and control over expenses. With data spread across various vendors and systems, accurately tracking costs or identifying inefficiencies is a daunting task. Additionally, without the ability to leverage economies of scale, corporate legal teams miss out on potential cost savings. The inability to forecast budgets effectively or control expenses leaves legal departments constantly grappling with unpredictable and rising costs, making it nearly impossible to plan or optimize their resources.
At PLUSnxt, we understand the frustrations of developing and tracking accurate budgets across a variety of data collections managed by different vendors and outside counsel firms. Through our approach to consolidated data management and customized PLUS billing system with RelativityOne, PLUSnxt can provide the people, process and technology that will enable your team to achieve a new level of organizational efficiency and cost-effectiveness:
People: PLUSnxt’s success begins with our expert team, whose deep industry knowledge and hands-on approach ensure that clients benefit from tailored, effective solutions. By working closely with corporate teams to consolidate their eDiscovery data into their own RelativityOne instance and training internal staff to perform their own data collections and auto-processing, the PLUSnxt team provides important guidance throughout the transition process. Our expertise enables our clients to leverage volume-based discounts and achieve normalized, competitive rates, significantly reducing per-unit costs. Additionally, PLUSnxt’s dedicated support enables clients to proactively identify and eliminate forgotten or inactive databases and projects that would otherwise incur unnecessary expenses and our managed review team – known for its competitive pricing – further contributes to significant cost management and reductions.
Process: The strength of PLUSnxt’s approach lies not only in its people but also in its optimized processes designed to deliver clarity and control. Through centralization of eDiscovery data, clients gain better visibility into spending trends and can conduct regular reviews to monitor budget performance. This process-driven approach allows organizations to make more informed financial decisions, accurately forecast budgets, and prevent unexpected costs. PLUSnxt’s customized billing system, integrated seamlessly with RelativityOne, further simplifies financial management by allowing law firm clients to submit tailored invoices that align with their clients’ existing billing processes.
Technology: PLUSnxt also harnesses cutting-edge technology via RelativityOne’s powerful platform to enhance its service delivery and maximize efficiency, enabling our clients to tap into a range of built-in technologies, from standard analytics to generative AI. This integration fosters streamlined, efficient workflows that drive down costs defensibly. Additionally, using our tailored PLUS billing system, we excel at providing precise cost allocation for organizations to facilitate accurate budgeting and cost tracking.
Through our strategic application of people, process, and technology, PLUSnxt delivers exceptional value to our clients. By providing a comprehensive, centralized approach to data management, coupled with innovative billing solutions and advanced technological tools, PLUSnxt enables our clients to achieve greater operational efficiency and cost-effectiveness. Clients benefit from enhanced visibility, control, and predictability over their eDiscovery budgets, empowering them to make more strategic decisions and optimize resources effectively. Check out how our team of experts recently enabled two global corporate clients to save millions of dollars in eDiscovery costs!
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